Create Presentations

Create a Presentation

1. Click on My Items.
2. Click New Presentation.
3. Give your Presentation a Name.
   Note: Avoid to use any special characters such as “-“,”&” in the title.
4. Enter a Description (optional).
5. Add any Tags you want the Presentation to have. Tags are words you associate with an object to make items easier to find.
6. You can leave the settings under Comments/Assessments at their default values. These can be edited at a later date if you wish.
7. Click Save.

Edit a Presentation

1. Under My Items filter by Presentations.
2. Click on the Actions button next to the Presentation you want to edit.
3. Select Edit from the list that appears.

Delete a Presentation

1. Under My Items filter by Presentations.
2. Click on the Actions button next to the Presentation you want to delete.
3. Select Delete from the list that appears.
4. You will be asked to confirm if you want to delete the presentation. This action cannot be undone.
5. Click Yes.

Add content to Presentation

Note: For the following to be added they must already exist in that area of your Portfolio:

• A document, image or file must first be added to Artefacts
• An image you want to use in a html file you create must first be added to Artefacts
• A reflection must first be created in the Reflections area.

1. Under My Items filter by Presentations.
2. Click on the Actions button next to the Presentation. Then select Edit.
3. Click on the Content/Layout tab.
4. Under Content Area 1, click on the Add Component button.
5. A pop-up window will open. You can choose to add:
   • Artefact (previously saved file, document or image)
   • Artefact or reflection from a collection (previously created)
   • Artefact or reflection by learning objective (previously created)
   • Reflection (previously created)
   • Text area (create a brand new html page. This page will only exist in your presentation)
   • Information from my profile (a link to your profile)
6. Click on the link to the item you want to add.
7. Use the checkboxes to select the content you wish to add. Then click Add.
8. You can add multiple components to a single page.

Add pages to Presentation

1. In the Pages box, click on the New Page icon.
2. In the New Page window, type in a Page Name for the page e.g. Introduction.
3. Select the Hide Name checkbox if you do not want the page name to display at the top of the displayed page in the presentation (recommended).
4. Select the Hide Page checkbox if you do not want the page to appear in the navigation panel.
5. Click on the Save button.

Edit or delete a page

1. Click on the Content/Layout tab.
2. In the Pages box, click on the Actions button next to the page you want to edit or delete.
3. You will be given three options: Open, Delete and Page Properties.
   • If you want to open the page, select Open.
   • If you want to delete page, select Delete and then click Yes. Keep in mind that this action cannot be un-done. Any html files you have specially created from the presentation area will be permanently deleted. Any image or documents that you have linked to the page from your artefacts will be removed from the presentation but not deleted from Portfolio.
   • If you want to change the title of the page, select Page PropertiesA pop-up window will open. Make your changes and click Save.

Edit and move a component

1. Click on the Content/Layout tab.
2. Click on the link to the Page.
3. To edit component, click on Edit. Make all the changes and click Save.
   To move component, click on the related arrows to move component within the page.

Note: These options will change depending on whether you wanted to edit an artefact or a html page.

Delete a component

Note: Any html files you have specially created from the presentation area will be deleted and cannot be retrieved. Any image or documents that you have linked to the page from your Portfolio artefacts will be removed from the presentation but not deleted from Portfolio.

1. Click on the Content/Layout tab.
2. Click on the link to the Page from which you want to delete the component.
3. Click on the Actions button next to the component you want to delete.
4. Select Remove from Layout.

Customise banner and theme

1. Under My Items filter by Presentations.
2. Click on the Actions button next to the Presentation. Then select Edit.
3. Click on the Banner tab.
4. In the Banner Title field, type in the wording you wish to appear at the top left of your presentation. This area can be left blank if you wish.
5. In the Banner Description field, type in the wording you wish to appear at the centre left of your presentation. This area can be left blank if you wish.
6. Click on Save.
7. Click on Theme tab.
8. A list of themes displayed. Use the Preview button to view the sample theme. Use Select to set your theme.
9. When prompt for confirmation, click Set Theme.
10. Under the Current Theme, click Edit to customise the theme. You can customise the header image, banner image, banner title, description, font size, colour and so on.
11. When done, click Save.

Share a Presentation

1. Under My Items filter by Presentations.
2. Click on the Actions button next to the Presentation you want to share.
3. Select Permissions from the list that appears.
4. Click on the Add Users and Groups button.
5. Click on the Users tab.
6. In the Search for field, type in the first name of the user you want to share with.
7. Click on the image next to their name.
8. Repeat step 6 and 7 for other users you wish to add.
9. Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions. These can be edited at a later date for individual users if you wish.
10. Click Share.
11. You will then be returned to the previous screen where the users you have chosen to see will appear.
12. Click on the box(es) next to the all of the users to send invitation.
13. Click Send Invite.
14. Type in a quick message.
15. Choose whether you want to Send a copy to myself.
16. Click Send.
17. Click Close.

Note: You can also share items through the Sharing Group.