Echo Recordings

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EchoSystem is a presentation capture and playback service that incorporates both visual and audio content of classes and presentations.

Deakin Video will replace EchoSystem in Trimester 3, 2018. Deakin Video combines class capture and streaming with video creation and management in one seamless system.

Previous Echo recordings will be accessible to staff using the existing process (see below).

Link your Recording

EchoSystem gives you the ability to access previous captures and recorded presentations and link these to your CloudDeakin site.
Students are provided with various playback formats including the ability to stream or download media files and subscribe to podcasts or vodcasts.

Linking your Echo recordings is a two-stage process.

Note: Only staff with Unit Chair access to unit sites AND Instructor access to Echosystem will be able to create Echo Recording links.

STAGE 1: Add a link to the EchoSystem

  1. Log into CloudDeakin using your Deakin Username and Password.
  2. Select the unit you wish to add the Echo recording to.
  3. Click the Resources link from the Navigation Bar at the top of the Unit page.
  4. Go to the module you wish to add the Echo recording link.
  5. Click the Add Existing Activities link then select Additional Applications.
  6. A pop-up box will appear, select EchoSystem.

STAGE 2: Select your recording(s)

  1. From the List of Resources, click on the link to EchoSystem that you have just created. Note: If you receive a security Warning Message, press continue.
  2. You can now choose to:
    • Link to EchoCentre (All recordings) Click on the Link to EchoCenter button next to the unit offering you wish to make available to your students. You can also preview the EchoCentre before you create the link (this will open in a new tab).
      Echo associate all recordings
    • Link to individual Echo recordings Click the + button next to expand the unit offering and show the available individual recordings. Click on the Link to Echo button to link to the desired recording. You can also preview a recording before you create the link (this will open in a new tab).
      echo-individual
    • Link to Echo recordings from another unit offering You may also link to recordings from other units and sections that you have access to. Type the unit code into the search box and click the Search button.You may also link all or individual recordings as shown above.
      Echo search
  3. Once you have selected one of the above linking options, you are now finished and the recording will be available to view in your CloudDeakin site.

Note: The CloudDeakin Demo Student cannot access Echo recordings.

Clicking an individual Echo Recording will display the Echo recording and a thumbnail with the first frame of the recording, title, time and date, and description.

You are also provided with five options:

  • To stream the video in EchoPlayer;
  • To listen to just the audio in the browser;
  • To download just the Audio in .mp3 format;
  • To open the video within the browser;
  • and to download the video in M4V format.
    Echo navigation

If you linked to all the recordings for the unit, the link will open the EchoCenter for teaching staff.

Note: Students have a different view of the EchoCentre to teaching staff.

The EchoCenter for teaching staff allows you to:

  1. Access all the audio and visual recordings for your unit.
  2. Discussions are currently disabled. Encourage students to use discussions within your CloudDeakin unit site.
  3. Stream an echo recording using the EchoPlayer.

Embedding EchoPlayer

You can embed the EchoPlayer of a particular recording into a HTML resource page.
Note: The embedded EchoPlayer is not viewable on iOS mobile devices.

  1. Login to EchoSystem Server using your Deakin username and password.
  2. Click on the title of the Echo recording which you wish to embed.
  3. Select and copy the embed code under EchoCentre Page.
  4. Open in a new tab and go to your unit site.
  5. Create a new page or open an existing page where you want to embed the recording.
  6. Click on Insert Stuff Insert Stuff icon button then click on Enter Embed Code.
  7. Paste in the code.
  8. Click Insert.

A Copyright Notice is automatically pre-pended to all recordings published to the EchoSystem, ensuring that consumers of the media are aware that some of the materials used in the recording may have been reproduced and communicated pursuant to Deakin’s statutory licences under Part VA and Part VB of the Copyright Act.

Part VA notice (additional detail also available at the Copyright Site)


Manage Recordings

Teaching staff are able to manage their Echo recordings via the EchoSystem Server.

Login to the EchoSystem Server

There are several tasks you can perform in the Echoes > Echoes page:

Hovering over the desired Echo Recording will let you do one of the following useful actions:

  • view: You can play/review the recording in the Echoplayer.
  • play m4v/play mp3: You can Stream or Download the recording as either audio or video.
  • edit: Edit the Recording. Edit title, add or remove additional presenters or add a description.
  • download: You can Download the Raw Media. (This is ONLY recommended for AudioVisual staff)
  • closed Caption You can download an Audio-Only MP3 for the purposes of creating closed captioning content.
  • copy: You can copy echoes to other area’s.
  • move: move echoes to other courses and sections.
  • delete: You can delete unwanted Echo Recordings.

Trim a Recording

Note: To use the editing function, please use Firefox. Chrome is no longer compatible.

  1. Hover over the desired recording.
  2. Select edit.
  3. Scroll to the bottom of the page and select Edit Media.
    Edit Media
    Note: The RAW media (for editing) is only kept for 110 days (a single Trimester) once recorded. If the ‘Edit Media’ button does not appear, then this time-frame has elapsed. Please contact IT Help if edits must be made.
  4. Drag the Playhead Play head in the scrubber bar below the Echo monitor (shown below) to the section you would like to cut.
  5. Drag the Crop markers Crop markers to the start and finish section that you would like to cut. The light blue portion of the scrubber bar (shown below) highlights the footage you have selected. Just below the Scissor button you will also be able to view the start time and finish time for the crop markers.
  6. Click the Scissor Cut button to remove the selected footage.
    Edit markers
  7. Click on the Preview tab.
    Preview tab
  8. Click on the Play icon to preview the trimmed recording.
    Play icon
  9. Click on the Save tab. Enter Version Description if you wish.
    Save tab
  10. Click on Process Edits. The system will replace your original recording with the edited recording.
    Process edits
    Note: If you select the Save Edits button at this point, your recording will not be sent for processing. In order to submit your recording for processing if you have selected Save Edits, you will need to click the “Back” button in your web browser, and choose the Process Edits which will submit your edited recording to processing.

Note: You can edit any part of the Echo recording by following this process. It need not be only the “Top and Tail” of the recording.

Note: Once you save your edits it can take up to 2 hours for the new version to become available. During this time the original recording is still available. You can make this recording unavailable until your edits have processed.

Copy a Recording

  1. Hover over the desired Echo in the list.
  2. Select Copy.
  3. Edit the Echo name if required.
  4. Select a new section that the Echo will be copied to.
  5. Click Copy.
  6. The Echo will copy to the new section but will be unavailable.
    Note: The newly copied Echo is listed under unavailable while waiting for processing. Once this is done, the Echo will be listed under Available tab.
  7. Once appearing under the Available tab, you can edit the recording’s title and date. Don’t forget to click on Save.

Alternate Delete Method

  1. Place a tick in the box next to the Echo recording/s to be deleted.
  2. Scroll to the bottom of the page and select Delete selected from the Actions drop-down list.

Note: Once deleted, we cannot recover/restore the recordings.

Permanently Deleting a Recording

  1. Click on the Deleted tab.
  2. Place a tick in the check box next to the Echo recording/s to be deleted.
  3. Scroll to bottom of the screen and select Delete permanently from the Actions drop-down menu.

Note: Once deleted, we cannot recover/restore the recordings.

Make Recordings Available or Unavailable

  1. Select the Available or Unavailable tab of the recording you wish to change.
    Available and Unavailable tabs
  2. Place a tick in the check box next to the desired recording/s.
  3. Scroll to the bottom of the screen and select Make Available or Make Unavailable from the Actions dropdown list as appropriate.
    Make recording unavailable

Note: It may take a few minutes for the recording to be moved to the Available or Unavailable tab.

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