Managing Presentations

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Presentations that have been uploaded or created within Deakin Video are easy for you to manage. This can include managing permissions, sharing and editing presentations, and using the Web Editor.

If you are new to Deakin Video and Mediasite, you can visit Navigating Deakin Video for assistance.

Setting presentation permissions

When a presentation is added to Deakin Video, the permissions are set in one of two ways:

  1. Scheduled Lecture recordings will inherit permissions from the unit catalog to which they are addedto.
  2. Personal capture and uploaded media requires permissions to be added.

 

Lecture Recordings

For lecture recordings that have been captured via the schedule, these will be processed to the unit catalog. The presentation will then inherit the permissions of the catalog.

Catalogs are created based on the Year, Trimester, and Unit. The permissions are set to be visible to academic staff and students enrolled in the Unit, and any relevant support staff.
In the event the permissions are not inherited, please see the instructions under Uploaded media.

Uploaded media

All uploaded media will only be viewable to the owner (the person that uploaded the presentation) and those provided with a share link. This provided a share link will be able to watch the presentation, however you will need to update the security settings if you wish to have them view the presentation details or edit the presentation content.

If you would like for your presentation to be viewable to others, you will need to update the permissions.

    1. Within your presentation details, select Edit Security

 

Edit security options

    1. Under security you can select to inherit permissions from the parent folder, add assigned roles and add people and groups.To add users, untick ‘Inherit permissions from parent folder’ and in the ‘Add people or groups’ search for the user you wish to share with directly.
      Write: To allow a user to edit/modify your presentation.
      Moderate: To allow a user to moderate a presentation (as per Q & A functionality)
      View: To allow a user to see the presentation details (such as description or links)
      Annotate: To allow a user to manage annotations on a presentation within a Channel view.

Security

In the event that the permissions have not been inhertied, you can manually add these to ensure your presentation is viewable.

  • In your presentation select Edit details
  • In the Information tab, you can modify the detail of the Presentation. This includes the Category and Modules.
  • Modules places your presentation within an existing Teaching and Learning folder.
  • Teaching and Learning folders are preset and are linked to your Unit.
  • Select the correct modules for your unit (Two modules – specific to your location and to the overall trimester folder), and the presentation will appear in the catalog for that Unit. If you have linked your catalog under Resources in your Unit site, this presentation will then be available to your students.

    Add module

Sharing your presentation

Mediasite provides multiple ways for you to share your content with others. You can share your presentation links, embed the presentation in a website, copy it to a shared folder, or copy it to a folder owned by another user. You can also make your presentations available as podcasts, video podcasts, or stand-alone publish to go presentations.

  1. Embedding your presentation in a website
  2. Send an email invitation
  3. Share quick link

Embedding presentations

You can embed the Deakin Video player of a particular recording into a HTML resource page.

    1. Log in to Deakin Video using your Deakin username and password.
    2. Click on the title of the presentation which you wish to embed.
    3. Click on Share Presentation

    1. Copy Embed code
    2. Open in a new tab and go to your unit site
    3. Create a new page or open an existing page where you want to embed the recording.
    4. Click on Insert Stuff Insert Stuff icon button then click on Enter Embed Code.
    5. Paste in the code.
    6. Click Insert.

Send an email invitation

To send email invitations to registered Mediasite users:

    1. On the presentation’s properties page, click Share Presentation.
    2. Click Invite Registered Mediasite Users in the Share Presentation dialog.
    3. If you have not explicitly assigned permissions to the presentation, it is inheriting its permissions from its parent folder ad you will see warning messages. To ensure the users you are inviting can view the presentation, click Fix it.
    4. Enter all or part of a user’s name or email address in the Invite by Email Address or Name list and select the appropriate user from the drop-down list.
    5. Repeat step 4 for each user you want to add. If you accidentally select the wrong user, click Remove.
    6. Click Send Invite, the user will receive an email invitation and be assigned view permissions to the presentation.

Email invitation

Share Quick link

    1. On the presentation’s properties page, click Share Presentation.
    2. Click Copy next to the Quick Link field. You will see a message indicating the URL has been copied to the clipboard.
    3. Paste the URL into the IM, email, or social networking application you are using.

quick link

Using Web Editor to edit presentations

NOTE: Not mobile supported

Use Mediasite Web Editor to update slide images and remove unwanted sections in your presentation. When you open a presentation for editing, it is saved as a project. The Web Editor saves each change you make to a project automatically and lists it in the project’s revision history. Once you are finished editing, you can commit your changes to the original presentation, an existing presentation, or to a new presentation.

To access the Web Editor:
  1. Navigate to your Mediasite homepage and click the film strip icon or click on the presentation to open the properties page.
    From here you can select Edit Video
  2. Presentation screen

    2. This will bring up the Web Editor suite in a new browser.

  1. Web editor

To insert a cut within a presentation:
  1. Timeline cursor
  2. Selection handle. Drag to move cut or click to choose type of cut to insert.
  3. Cut handle. Drag to change the length of the cut.
  4. Cut area. Video, slides, and chapters within the darkened area are not seen in the final
    presentation.
  5. Fade handle. Click and drag to change the duration of the fade.

Web editor timeline

  1. In the timeline, select a portion to cut by clicking and dragging, or ‘scrubbing’ the timeline cursor.
  2. Click Cut Time and specify the type of cut by clicking on the down arrow:
    Options:
    Insert a cut – Press C to insert a cut. At a cut, the presentation simply skips to the end of the cut and continues the presentation.
    Faded cut – Press F to insert a cut with fades. Fades gradually darken video to black and mutes the audio level.
    Dissolved cut – Press D to insert a cut with dissolve. Dissolves smoothly fade in and out from one end of the cut to the other.
  3. Adjust the lengths of the cut and fade (or dissolve) using the cut and fade handles, respectively.
  4. Move the selection handle to move the cut. Click the selection handle to display a drop-down menu you can use to change your cut option.
  5. To retain a portion of the timeline that lies within a cut segment, use the timeline cursor to select the portion you want to retain and click Uncut Time.
  6. Click Undo or Redo to back out of changes as needed. Once you have completed your edits, select commit. You can select from the current, new or an existing presentation.
Crop presentation

Use the Web Editor to crop the beginning and ends of your presentation. You can adjust the duration of the fades as needed.

To crop the beginning or end of a presentation:
  1. Drag the timeline cursor to the new starting (or ending) point.
  2. Adjust the fade-out position using the fade handles.
  3. Click Undo or Redo to back out of changes as needed. Once you have completed your edits, commit changes.
Add chapters

Chapters are markers within a presentation that allow your viewers to navigate to relevant or interesting points of a presentation. You can add new chapters, update existing chapters, and use the chapters to navigate around the presentation.

Chapters appear in the Player’s slide area and include a title and the time the chapter appears in the presentation.

To add a new chapter:
  1. Click a spot in the timeline and press N, or click the Insert Chapter button above the timeline.Insert chapter
  2. In the Insert Chapter dialog, enter a title for the chapter and click OK.
Update a chapter

After adding a chapter, a numerical marker will appear in your timeline. You can move a chapter by clicking and dragging its marker to a new location in your timeline.

To rename or delete a chapter, right-click its chapter icon on the timeline. Alternatively, click the chapter name above the video and rename the chapter there.

Chapter
Right-click a chapter to rename or delete it

Remove pauses in presentation

Use the audio waveform to detect and remove long periods of silence in presentations. The audio waveform is especially useful when editing audio-only presentations.

To remove pauses in presentation using the audio waveform:
  1. Click and drag the timeline selector to the portion of the presentation where the waveform indicates low audio levels.
  2. Insert a cut in the selected portion of the presentation.
  3. Click Undo or Redo to back out of changes as needed. Once you have completed your edits, commit changes.
Add new slides

Slides must be enabled on your presentation in My Mediasite prior to adding in the Web editor.

  1. Select Edit Slides from the presentations menu and enable slide content..tab

    Edit slides

    Enable slides

To add new slides to a presentation, find where you want to add them on the timeline using video playback and add them.

To add slides:
  1. Find in the timeline where you would like to insert a new slide (s), pause the video, and select the corresponding time in the timeline.
  2. Click Insert Slides and browse to the image(s) (.jpg, .png, .tif) you want to insert, select them, and click Open. The new slide (s) appears at the selected time.
  3. Click Undo or Redo to back out of changes as needed. Once you have completed your edits, commit changes.
    NB: To add images from Microsoft PowerPoint slides to your presentation, save the Power Point presentation as .jpg files.
  4. The slide will appear in the project timeline and in the right preview window
  5. Additional options become available in your tool menu
Move slides

When you cut material from a presentation, you may need to adjust the timing for one or more slides in the presentation.

To move slides in a presentation:

  1. Select one or more slides.
  2. Drag the selected slide(s) to their new location in the timeline.
  3. Click Undo or Redo to back out of changes as needed. Once you have completed your edits, commit changes.


Slides selected with Cut, Copy and Paste Slides buttons

Commit changes to current presentation

Once you have finished your edits, click Commit > Commit Changes to Current to save your changes to the original presentation. The project used to edit the original presentation is still associated with the presentation and can be used to make additional changes or to revert to a previous revision.

Accessing a shared folder

Shared folders are created on a request basis by the relevant administrators in your area.

Shared folders are accessible by multiple users. In fact, any user with write permissions to a shared folder can view and add content to it.

To add a presentation to a shared folder:
  1. Create a presentation or select an existing one.
  2. On the presentation’s properties page, click Move To.
  3. Select ‘Place this presentation in a Shared Folder’ and select the shared folder you want.
  4. Click Move Presentation.
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