Deakin Video

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Deakin Video combines class capture and streaming with video creation and management into one seamless system.

Powered by Mediasite, Deakin Video will be available to use for authoring content in Trimester 3, 2018.

Deakin Video gives you the ability to capture and record presentations:

You can also upload media recorded on another device or software to Deakin Video and link these to your CloudDeakin site.
Deakin Video ensures that students can playback media in various formats suitable to their internet connection at home or outside of Deakin, including streaming or downloading audio or video files and subscribing to podcasts and vodcasts.
In addition, Deakin Video offers a media-rich interface, with functionality like quizzes, polls, ability to insert slides and real time analytics.

Deakin Video Booking Form

Complete this form to:

  • Request for a Lecture(s) or Non-Teaching Event to be recorded in a Deakin Video Venue.
  • Publish your own recordings into Deakin Video using Small Classroom Capture 

Book Venue

Important: Any room that is booked through the Room Bookings page as “Class” will automatically be booked in Deakin Video and recorded. For other types of activities, or for rooms not booked through the Room Bookings page, please schedule a recording by using the Deakin Video Booking Form indicated below. Please allow 24 hours for the automatic bookings to be created or any changes to be updated. Seminars are NOT automatically recorded so make sure you have booked them as needed. For any urgent bookings or short notice changes, please contact IT Help.

You can always verify/check that the recordings have been scheduled by looking-up your unit’s section in Deakin Video. Scheduled presentations will appear one week in advance and will be listed in the units Shared Folder. If you notice any errors or irregularities, please contact IT Help.

Note: Under the Academic Timetabling Policy: Section 4 Clause (11), “classes will commence on the hour and conclude 10 minutes before the scheduled finish time” to allow students to vacate the room in time for the next class to begin on the hour. However, due to staff feedback, the Deakin Video recording of the session will be extended beyond this time. You will be able to pause or stop the recording at any time via the AMX panel as per normal if the session has already concluded.

  1. Find a Deakin Video Equipped Venue (Click venue name for more information)

Melbourne Campus at Burwood

Venue Capacity
B1.20 (LT11) Dual Capture Enabled (with video conferencing) 93
B1.26 23
B1.28 60
B1.77 (LT03) Dual Capture Enabled 502
B2.22 35
B2.23 46
B2.38 26
B3.05 (LT04) Dual Capture Enabled (with video conferencing) 101
B3.07 (LT05) Dual Capture Enabled (with video conferencing) 100
B4.12 (LT06) Dual Capture Enabled 101
BC2.106 North 2 26
E1.014 40
HC2.005 (LT13) Dual Capture Enabled (with video conferencing) 670
HD3.008 Dual Capture Enabled (with video conferencing) 90
HD3.009 Dual Capture Enabled 72
HE1.014 Dual Capture Enabled 100
HE3.001 Dual Capture Enabled 30
HE3.002 Dual Capture Enabled (with video conferencing) 30
I2.02 (LT01) Dual Capture Enabled 419
I2.05 (LT02) Dual Capture Enabled 202
I2.07 (LT01a) Dual Capture Enabled 250
L1.08 (LT10) 50
LB2.100 36
LB2.101 Dual Capture Enabled (with video conferencing) 60
LB2.207 (LT14) Dual Capture Enabled 104
LB2.307 32
LB2.308 45
LB2.309 32
M1.103 25
N2.22 36
P3.05 24
V2.71 26
X2.05 212
Y1.20 20
Y2.04 60
Y2.43 (LT08) 63

Geelong Campus at Waurn Ponds

Venue Capacity
DD2.101 Dual Capture Enabled (with video conferencing) 200
DD2.203 With video conferencing 36
DD2.218 With video conferencing 36
DD3.206 With video conferencing 80
DD3.219 With video conferencing 36
DD4.219 36
IA1.006 (LT1 Peter Thwaites) Dual Capture Enabled (with video conferencing) 250
IB3.232 Dual Capture Enabled (with video conferencing) 130
KA3.403 Dual Capture Enabled 200
KA3.406 Dual Capture Enabled (with video conferencing) 130
KA3.411 Dual Capture Enabled (with video conferencing) 80
KA4.402 32
KA4.404 35
KA4.406 33
KA5.303 Dual Capture Enabled (with video conferencing) 45
KA5.312 Dual Capture Enabled (with video conferencing) 39
KE1.207 Dual Capture Enabled (with video conferencing) 160
NA1.210 41
NA1.417 (with video conferencing) 90

Geelong Campus at Waterfront

Venue Capacity
D2.193 (Percy Baxter LT) Dual Capture Enabled (with video conferencing) 150
D2.194 Dual Capture Enabled 100
D2.211 Dual Capture Enabled 60
D2.212 Dual Capture Enabled 60
D2.330 Dual Capture Enabled (with video conferencing) 80
D2.331 48
D3.211 Dual Capture Enabled 70
D4.303 (Costa Hall LT) Dual Capture Enabled 324
D4.360 (Not in use) 66

Warrnambool Campus

Venue Capacity
A3.45 22
B3.03 Dual Capture Enabled (with video conferencing) 99
B3.05 Dual Capture Enabled 58
C1.13 (D@YD) Dual Capture Enabled (with video conferencing) 48
F1.01 100
J2.01 Dual Capture Enabled 154
J2.20 With video conferencing 28
J2.27 40

Geelong Hospital

Venue Capacity
TTR1.18 Dual Capture Enabled (with video conferencing)(Not in use) 174

Deakin Downtown

Venue Capacity
cs212.103- Multi Function Wadawarrung 2 Dual Capture Enabled (with video conferencing) 64
cs212.131- Main Function Gunditjmara 2 Dual Capture Enabled (with video conferencing) 55
  1. Check with Facility Management Services for venue availability.
  2. Book the room through Facility Management Services.
  3. Complete the Deakin Video Booking Form.
    Note: You need to use VPN to access the form from home.

On the Day of the class

To ensure successful capture of your Deakin Video presentation:

  • The recording of the class begins automatically at the start time specified on your booking form and runs for the full duration you have designated.
  • You need to use at least one of the venue microphones which include either the lectern mic, lapel mic or roving mic. The microphone must remain ‘on’ for the entire presentation for a recording to be undertaken.
  • Make sure the mute mic is turned OFF .
  • If using the lapel or roving microphone – PLEASE CHECK THE BATTERY LEVEL – change the battery if it is flat/low.
  • The Deakin Video system records the LAST SOURCE that is selected via the lectern control panel.

Refer to the Quick Reference Guide on how to operate the AMX touch panel.

Note: Training in the use of lecture theater presentation equipment is available through the Service Desk.


Upload Media

If you want to upload existing media, or record a video from your own home/workstation computer

To create a new presentation by uploading a media file:

  1. Click Add Media.
  2. Click Browse Files. When the File Upload dialog appears, select the media file you want. Once the file successfully uploads, you will see the New Presentation Details window.
  3. Enter a name and description for your presentation.
  4. In the Destination area, choose where you want your presentation to be stored.Store presentation in draft location: My Draft is the default destination for your presentations. Content in your draft location is only visible to you. Until you are ready to share your presentation with others or publish it, we recommend keeping it here.Choose a new location: Click Change to specify a new destination for your presentation. In the Destination Search dialog, select User channel or Shared Folder from the Destination Type drop-down list. Enter the name of channel or folder and click Search. Select the location you want.
  5. Click Create to create the new presentation in the specified location. All presentations are private until you set them to visible.
    New presentation details box

    New presentation details

  6. Once the file uploads, you will see an indicator that the upload is being processed or queued for processing.
  7. Once the media upload is processed, the presentation’s status updates. Deakin Video automatically sets the presentation’s status to Private which means only you can view it.
    Queued for processing box

    Presentation with status ‘Queued for processing’

  8. Update, share, and publish your recorded presentation as needed to make it available to your audience.

Alternatively, you can go to a presentation’s summary page and click Upload New Video to start the process. You may have to refresh the browser window to see the presentation’s status update.

You will need to seek further advice from the Deakin Copyright team if you would like to make available commercially-produced media.

Link your Recording

Deakin Video gives you the ability to capture and record presentations and link these to your CloudDeakin site.
By providing your media through Deakin Video, you are ensuring that your students can easily playback presentations depending on their internet connection at home or outside of Deakin. Students are provided with various playback formats including the ability to stream or download vodcasts and podcasts files.

Linking your class presentation is a two-stage process.

Note: Only staff with Unit Chair or Lecturer access will be able to create Deakin Video links.

STAGE 1: Add a link to Deakin Video

  1. Log into CloudDeakin using your Deakin Username and Password.
  2. Select the unit you wish to add the Deakin Video link to.
  3. Click the Resources link from the Navigation Bar at the top of the Unit page.
  4. Go to the module you wish to add the Deakin Video class presentation link.
  5. Click the Add Existing Activities link then select Additional Applications.
  6. A pop-up box will appear, select Deakin Video.

STAGE 2: Select your presentation(s)

  1. From the List of Resources, click on the link to Deakin Video that you have just created. 
  2. You can now choose to:
  • Link to Catalog (All presentations) Click on the Link to Catalog button next to the unit offering you wish to make available to your students. You can also preview the list of Deakin Video presentations before you create the link (this will open in a new tab).
  • Link to individual class presentations: Click the + button next to expand the unit offering and show the available individual recordings. Click on the Link to Presentation button to link to the desired presentation. You can also preview a presentation before you create the link (this will open in a new tab).

Navigate to an individual Deakin Video presentation

Clicking an individual presentation will display the Deakin Video presentation title, time and date, and description.

You are also provided with five options:

  • To stream the video in Deakin Video Player;
  • To listen to just the audio in the browser;
  • To download just the Audio in .mp3 format;
  • To open the video within the browser;
  • and to download the video in M4V format

Catalog Navigation

If you linked to all the presentations for the unit, the link will open the catalog for teaching staff.

The Catalog allows you to:

  1. Access all the audio and visual presentations for your unit.
  2. Stream a presentation using the Deakin Video Player.
  3. Download Vodcast and Podcast files.
  4. Watch live streaming

Embedding Deakin Video presentations

You can embed the Deakin Video player of a particular recording into a HTML resource page.

  1. Log in to Deakin Video using your Deakin username and password.
  2. Click on the title of the presentation which you wish to embed.
  3. Click on Share Presentation
  4. Copy Embed code
  5. Open in a new tab and go to your unit site.
  6. Create a new page or open an existing page where you want to embed the recording.
  7. Click on Insert Stuff Insert Stuff icon button then click on Enter Embed Code.
  8. Paste in the code.
  9. Click Insert.

A Copyright Notice is automatically pre-pended to all recordings published to the Deakin Video, ensuring that consumers of the media are aware that some of the materials used in the recording may have been reproduced and communicated pursuant to Deakin’s statutory licences under Part VA and Part VB of the Copyright Act.

Part VA notice (additional detail also available at the Copyright Site)


Manage Presentations

Teaching staff are able to manage their presentations via Deakin Video.

Click on the link to the desired presentation and you can do the following:

  • Watch – You can view/play the presentation in Mediasite Player
  • Edit – Edit the presentation. Edit visibility, title, description and presenters.
  • View Analytics – View the analytics for your presentation.
  • Publish – Publish your presentations to catalogs, channels, iTunes U and YouTube.
  • Copy To – Copy your presentation to a folder.
  • Move To – Move your presentation to a your drafts, a shared folder or move to a channel.
  • Edit Video – Open the Mediasite Web Editor to trim, cut and edit your presentation.
  • Edit Slides – Edit slides after adding in Web editor.
  • Edit Quizzes – Set up the quiz function in presentations.
  • Edit Polls – Set up the polls function in presentations.

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