Bb Collaborate allows you to:
- talk online in real time
- chat via text online
- share videos, presentations and applications.
Bb Collaborate allows you to:
Bb Collaborate is an externally hosted platform for on-line learning and collaboration. When you use Bb Collaborate your information, including any personal information you provide, will be disclosed to Bb Collaborate to be stored in its datacentres around the world. This will include your image, voice, or identifying information in readable format (Personal Information).
When you upload information to Bb Collaborate you are consenting to any Personal Information you include being disclosed to Bb Collaborate.
Bb Collaborate’s datacentres may be located in countries which do not have privacy protections comparable to that in place in Victoria. In particular, you may have no right of redress for an interference with your privacy committed overseas and the datacentre may be subject to a foreign law that compels the disclosure of Personal Information to a third party (e.g. a government or law enforcement authority).
You are responsible for Personal Information that you post to Bb Collaborate. Posting refers to making files, texts, chats, audio, video or any other form of data available on Bb Collaborate including by way of uploading or direct recording. You must remember that Personal Information that identifies you or another individual will be viewed by other users, and may be collected and used by other users of the site. It may also be accessed by administrators and technical support staff employed or engaged by Deakin or by Blackboard. Please exercise caution in posting Personal Information.
You must not post Personal Information about another person (including, without limitation, addresses, telephone numbers, email addresses, photographs or recordings of individuals) without their consent.
Note: This usage disclaimer will appear every 120 days.
In order to use the accessibility features in Bb Collaborate Classic, you must meet the following system requirements:
For more information about Accessibility in Bb Collaborate Classic refer to the Accessibility Guide for Moderators.
Before you participate in your first Bb Collaborate Classic session it is vital that you work through the set-up guidelines at least 24 hours before the session. This allows time to resolve any technical issues and ensures that you can participate in the session.
Note: If you switch to a new computer or another computer, be sure to work through the set-up guidelines again on that computer.
The online environment is great for ‘networking’ and getting to know one another, and the rules of common courtesy or ‘netiquette’ apply here as they do in any classroom or public area.
If you are having difficulties setting-up your microphone, speakers, or headset, contact the IT Service Desk.
Note: Bb Collaborate Launcher is now available to both Mac and Windows users.
The Bb Collaborate Launcher provides the Java program needed to participate in Bb Collaborate Classic web conferencing sessions, users no longer need to install and maintain the system version of Java. The first time that a .collab file is to be sent to a user, the system will present a dialog that instructs users to download the Launcher. Downloading this launcher can take 5–10 minutes when on campus and longer when off campus. To avoid this Deakin University recommends that you use the following links to download the launcher prior to your first Bb Collaborate Classic session. Using these links will result in considerably reduced download time.
Ensure your computer meets the recommended computer standards, your computer is connected to the Internet and has a stable, reliable connection.
For a better audio signal, we recommend using an external microphone and external speakers. Common PC microphones do not work in a Mac microphone jack, so USB microphones are preferred. You can get headsets from any store selling electronic or audio visual equipment.
To configure your hardware before entering a session:
In a Bb Collaborate session, staff are moderators and students are participants by default. The following is the guide to using Bb Collaborate as a moderator. Also see the Student Help Guide on using Bb Collaborate as a participant.
As a moderator, you can start or stop recording your session at any time during the session. In the recording, all activity in the main room during the session will be recorded. This means that all audio, public text messages, whiteboard content, application sharing, quizzes, multimedia, file sharing and video broadcasting will be captured in the recording and played back as the session occurred.
The Audio panel lets you participate in conversations during the session.
There may be times when a participant or moderator has forgotten to release the Talk button for their microphone. As a moderator, you can release the Talk button on their behalf.
The chat panel is where you can send and receive text messages.
The chat window is where you can send and receive chat messages. You can send your message to everyone in the session (All), just other moderators, an individual participant or several participants.
Note: Be aware that in a supervised session , moderators can see all the messages, including private messages that participants send to each other. However, when a session is recorded, only the public messages are captured.
You can save the chat messages to a text file to review at a later time.
Note: You can use Notepad, WordPad or any word processing application to read the text file. You cannot load the file back into the Chat panel of the Bb Collaborate session.
The Participants panel provides a list of all participants in the session. It indicates when participants have control of the microphone, or are using features such as the chat, whiteboard, etc. This is also where for example you can give or take moderator privileges, remove participants, see when participants are experiencing lag, view polling responses, lower participants’ hands once they have spoken, disable features if necessary, send participants to breakout rooms and bring them back.
In the Participants panel you will often see various icons next to participants’ and moderators’ names to indicate which participants/moderators are using the microphone, typing messages, using the whiteboard, using the video camera feature and so on.
For example, you will know someone has their microphone turned on when the blue Audio activity indicator appears next to their name in the Participants list. While someone is typing a chat message, the blue Chat activity indicator appears next to their name.
When you are speaking, you may notice in the Participants panel that some participants have red or orange markers next to their microphone icons. This means that they are experiencing a delay in receiving their audio.
When others are experiencing Audio delays, moderators can continue to talk. Bb Collaborate will buffer the audio for those who have fallen behind and ensure they are caught up to real-time. As they are catching up, they may hear the Audio in an accelerated “chipmunk” form until the backlog is cleared.
The Global permissions are displayed at the top of the Participants list.
To grant or revoke permissions for all participants, click on the icon of the desired permissions at the top of the Participants panel.
You may wish to give moderator privileges to one or more of the participants during your session while still maintaining your own moderator access. You can do this at any time during the session.
Once you give a participant moderator privileges, they will have the ability to perform the same functions during the session that you have as the original moderator, such as to upload PowerPoint files and record sessions.
At any time, you can take moderator privileges from a participant you promoted earlier.
Highlight then right-click (Ctrl + click on a Mac) on a participant’s name in the Participants panel. Select Remove Participant.
Each time a person raises their hand, a number (1, 2, 3 etc.) will appear in the Hands Raised column to the left of their name. The number represents the order in which the hands were raised.
You may wish to ask participants to respond to a question using the polling feature. Participants will be able to respond to your questions by clicking on the available response buttons on their toolbar. The responses will be visible to you in the Polling Response bar in the Participants window.
By default, the Yes/No poll is available when you first join the session. You may change the type of poll at any time to multiple choice responses. The header of the polling column will change depending on the type of poll selected.
By default, everyone can see the polling responses of others.
At any time during a session, you can display a summary of the polling response to Whiteboard.
The Whiteboard is the main presentation window. Moderators use this region to load presentations. Moderators and participants can also use the tools on the Whiteboard to draw, write or insert icons and images.
Note: To load a PowerPoint presentation, you must have Moderator access. Your PowerPoint file must not exceed 20 megabytes. Refer to Application sharing if your PowerPoint file is huge.
You can share a file (e.g. MS Word or Excel) or any other application (e.g. a website) on your computer with other participants. The file or application must be open and maximised before it will be available to share. Application sharing is useful for demonstrating how to use an application or working collaboratively.
You can view what the participants are seeing on their whiteboards while you are application sharing.
When sharing an application, the person who shares the application can give and take control of their desktop or shared application to another participant or moderator. By giving control of an application to a participant, they will then be able to manipulate what has been shared in the Application Sharing window.
A breakout room has the same features as the main room and can be used to facilitate small group activities or private sessions. Breakout rooms have their own private audio, whiteboard, application sharing, video, polling, etc. What is said or viewed in a breakout room will not be captured in a recording.
Moderators can create breakout rooms at any time during the session and move participants between rooms. There is no limit to the number of breakout rooms or the number of participants in each room.
Multimedia Library can be used to incorporate rich multimedia content into your session. It support formats such as Flash, MPEG, QuickTime, MPEG4, WMV and MP3. The maximum file size supported is 100MB.
Note: To play the multimedia file, select the file from the list and then click the Play the selected media file button.
When the session has finished, click on the Close button in the main window.