Bb Collaborate Ultra

As Bb Collaborate Ultra is entirely web-based, there is no software to install.
Please note, Google Chrome is the preferred browser.

The online environment is great for ‘networking’ and getting to know one another, and the rules of common courtesy or ‘netiquette’ apply here as they do in any classroom or public area.

If you are having difficulties setting-up your microphone, speakers, or headset, contact the IT Service Desk.

Set up your microphone and speakers

For a better audio signal, we recommend using an external microphone and external speakers. Common PC microphones do not work in a Mac microphone jack, so USB microphones are preferred. You can get headsets from any store selling electronic or audio visual equipment.

When you join the Bb Collaborate Ultra session, you can set up your camera and microphone and check that the speaker and microphone volumes are configured correctly.

1. Open the Collaborate panel on the bottom right hand side of your screen.
2. Click on My Settings.
3. Then, click on the Set Up your Camera and Microphone.
4. Choose the microphone you want to use. It tells you that you sound great when it is receiving your audio. Select Yes, it’s working.
5. Choose the camera you want to use. It tells you that you look great when it is receiving your video. Select Yes, it’s working.
6. You can adjust your speaker and microphone volume by dragging the button.

Note: Even though it is possible for multiple people to talk at the same time, it is recommended that you release the Talk button each time you have finished speaking to avoid a possible echoing effect.

Share audio

1. Click the Share audio icon and speak into the microphone.
2. When you are finished talking, click the Sharing audio, select to mute icon to release the microphone and allow another person to speak.

Step away from a session

If you want to step away from the session temporarily, hover over the ‘tick’ on your image in the Audio and Video panel  and click ‘Set as Away’. (This can also be done in the My Settings menu by clicking the ‘Present’ link (below your name) and click Set as Away. A pop-up will appear on your screen and you can click ‘I’m back’ when you are ready to return to the session.

Session settings

The permissions are displayed in the Session Settings (Collaboration Panel and click on My Settings). To grant or revoke permissions for all participants, check or uncheck the desired permissions (Share audio; Share video; Post chat messages; Draw on the Whiteboard and files).

The Attendees panel provides a list of all participants in the session. It indicates when participants have control of the microphone. This is also where roles can be changes by the moderator.

View participant activity

In the Attendees panel you will often see various icons next to participants’ and moderators’ names to indicate which participants/moderators are using the microphone. For example, you will know someone has their microphone turned on when the Audio  activity indicator appears next to their name in the Attendees list.

Experience delay

You can tell at-a-glance who in your session is having trouble connecting. Network indicators have been added to the Attendees panel. Move your pointer over participants in the Attendees panel to see the indicators. Move your pointer over the indicator to see network status information.

When others are experiencing network delays, moderators can continue to talk.

Change roles

There are four types of user roles within Bb Collaborate Ultra: Moderator; Presenter; Participant; Captioner. You may wish to change the privileges to one or more of the participants during your session while still maintaining your own moderator access. You can do this at any time during the session.

Presenter role: This role is designed to share the workload while presenting or for students presenting their work for assessment. Presenters can:

• share content including applications, files and the whiteboard
• see and manage polling and breakout groups
• manage the session.

Participant role: This role is designed for students. Participants can:

• chat
• see raised hands
• enable and disable notifications.

Captioner role: This role provides an accessible learning experience for students. Captioners can:

• type what is being said
• type in multiple languages (by multiple people)
• caption in real time.

Once you give a participant Moderator privileges, they will have the ability to perform the same functions during the session that you have as the original moderator, such as to upload files and record sessions.

Provide different roles

1. Open the Collaboration panel on the bottom on the screen. Select the Attendees panel and next to t the Participant’s name, select the Moderator controls icon and change the role.
2. From the pop-up, select the role.
3. The Attendees panel will be updated so that everyone in the session can see the change.

Remove participants

1. To remove a participant from a session, click on the Moderator controls icon next to the Participant’s name in the Attendees panel.
2. Select Remove from session.

Lower a participant’s hand

Each time a person raises their hand, a number (1, 2, 3 etc.) will appear on the Raise hand icon at the bottom of the screen. The number represents the order in which the hands were raised.

1. Click on the Moderator controls icon  next  the participant in the Attendees panel.
2. Select Lower Hand.
3. When a hand is lowered, the number is removed from the hand column and the queue is reordered.

The Share Content area enables Moderators to:

• Share Blank Whiteboard (for brainstorming)
• Share Applications (share screen/desktop)
• Share Files
• Create Polls
• Create Breakout Groups

The Whiteboard is the main presentation window. Moderators use this region to load presentations. Moderators and participants can also use the tools on the Whiteboard to draw, write or insert icons and images.

Share blank whiteboard

You can Share a Blank Whiteboard here. This creates a blank page, ideal for brainstorming, drawing, concept mapping, and the development of content.

Click on the Share Content panel in the Collaboration panel and click on Share Blank Whiteboard. The Content editing tool has the following functions and appears in the top left-hand side of the window:

• Select
• Pointer
• Pencil
• Shapes (rectangle, ellipse, line)
• Text
• Clear

Pointer

This is the pointer tool to use as a laser pointer .

Draw on the whiteboard

1. Click on the Pencil icon .
2. A colour circle will appear at the end of the palette and you can choose different colours from this box.
3. Position the cursor on the whiteboard where you wish the stroke to begin.
4. Press and hold down the left mouse button.
5. Drag the cursor to create the stroke.
6. When done, release mouse button.

Draw shapes on the whiteboard

1. Click on the Shapes to be able to add shapes to the whiteboard. You can choose rectangle, ellipse or line.
2. A colour circle will appear at the end of the palette and you can choose different colours from this box.
3. Position the cursor on the whiteboard where you wish the stroke to begin.
4. Press and hold down the left mouse button.
5. Drag the cursor to create the shape.
6. When done, release the mouse button.

Type on the whiteboard

1. Click on the Text icon .
2. Click on the Whiteboard to create the text box.
3. You can change the colour of the text by choosing a different colour from the colours icon at the end of the palette.
4. Type your text.
5. When done, click anywhere in the Whiteboard.

Edit or delete an object from the whiteboard

1. Click on the Select icon .
2. Click on the object. The selected object will appear with a border around it.
3. You can edit the object or delete the object once it is highlighted. Press the Backspace or Delete key on your keyboard to delete the object.

You can share your screen or an application (e.g. a website) on your computer with other participants.

1. Click on the Share Application icon  in the Share Content tab of the Collaboration Panel.
2. You will be prompted to choose which screen/window you wish to share.
3. Click Share.
4. Once you want to stop sharing, click the Stop sharing icon .

Share a file

Note: To share files and applications to the Whiteboard you must have Moderator or Presenter access. Your files must not exceed 60 MB. (Acceptable files include image files, PowerPoints and PDF).

1. Click on the Share Content button in the bottom of the Collaboration panel.
2. Click on the Share files icon .
3. You can either click the Add Files Here button, or drag files across.
   Note: This might take a while depending on the number of slides you have and please do not try to interrupt the process.
4. Once the presentation is loaded click, the Share Now button at the bottom of the screen and click on the first slide to begin.
5. To stop sharing a file, click the Stop sharing icon .

Polling

You may wish to ask participants to respond to a question using the polling feature. Participants will be able to respond to your questions by clicking on the available response buttons on their toolbar. The responses will be visible to you in the polling pop-up window.

1. Click on Polling in the Share Content tab  in the Collaboration panel.
2. Click on the type of poll you wish to display.
3. Click on Start.
4. Once you have given participants enough time to respond and wish to stop using the Polling tool, click on End polling.

Session Timer

Moderators can set a timer for everyone in the session or make it just visible to other moderators.

1. Click on the Share Content button in the bottom of the Collaboration panel.
2. Click on Timer icon.
3. Set the settings as you wish.
4. Click Start.

A breakout group has the same features as the main room and can be used to facilitate small group activities or private sessions. Breakout groups have their own private audio, whiteboard, application sharing, video, polling, etc. What is said or viewed in a breakout room will not be captured in a recording.
Moderators can create breakout rooms at any time during the session and move participants between rooms. There is no limit to the number of breakout rooms or the number of participants in each room.

Create Breakout Groups

1. From the Share Content panel, select Breakout Groups.
2. Here you can Assign Groups. You can select Randomly assign or Custom assignment. You can also tick here if you want to allow participants to switch groups (Randomly assign: Bb Collaborate Ultra creates groups and randomly assigns participants for you. (This is only available if there are four or more people in the room), or Custom assignment, which allows you to create your own groups.
3. You can click the Plus button to create additional group.
4. Moving participants can be done by simply dragging people into groups.

When the session has finished, click on the Session menu button in the top left-hand side of the window  and click Leave Session (at the bottom left-hand side of the screen).