Assignments

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The Assignments tool can help you streamline all of the administration around assignment submission, eliminating the need to receive and track assignments by mail, fax, or email. Students can submit, check and resubmit their assignments online.

Once assignments are submitted, you can do all the following from within the Assignments tool:

  • check submission times
  • grade assignments
  • leave feedback
  • return submissions with comments
  • download assignments as zip files
  • sort assignments by students.

To access the Assignments tool, click on Assessments and then click on the Assignments link on your unit navigation bar.

Create a new assignment folder

You can organise your assignment folders into categories to make it easier for students to navigate. For example, you can create separate categories for each module or week or for different types of assignments.

Assignment folders are where students submit assignments. You can set up assignment folders for each of your assignments and set start dates, end dates and other release conditions, if desired. You can also set up special access and associate folders with competency activities.

  1. From the Assignment folders page, click New Assignment Folder.
  2. Enter a Name for the assignment.
  3. Choose a Folder Type:
    • Individual assignment submission: select this option if you want users to submit their own assignment.
    • Group assignment submission: select this option if you want one assignment submitted per group. You must associate the folder with a Group Category.
      Note: You must create Groups before you can create a Group assignment submission. Group submission areas are marked on the Assignment folder page with the Group Submissions link. Any group member can submit and view files for a group assignment.
  4. Select a Category from the dropdown menu or click the New Category link to create a new category.
  5. Select a Grade Item from the dropdown menu or click the New Grade Item link to create a new grade item for the assignment if you want submitted assignments to be tied to an item in your grade book (See Grades for more information).
  6. Enter the assignment score under the Out of textbox.
  7. Under the Student View Preview, select how you would like your students to view their grade once released. You have four options: Points grade, Weighted grade, Grade scheme symbol and Grade scheme colour.
  8. Add rubrics for your marking if desired (See Rubrics for more information).
    Note: You must create rubrics before you can attach to the assignment.
  9. Add any instructions about submitting the assignment in the Custom Instructions text box.
  10. Select whether you want students to be able to include Assignment submissions as artefacts in the Portfolios.
  11. Attach any files that you want to make available to students from the assignment folder.
  12. To restrict the number of files allowed per submission, choose one of the following options:
    • Unlimited.
    • One file per submission.
  13. To change how subsequent file submissions are handled, choose one of the following options:
    • Keep all submissions.
    • Overwrite submissions.
    • Only one submission allowed.
  14. If you wish to receive notification about students’ submission, enter your Email Address.
  15. Click Save.
  16. Follow the steps under Set availability dates to set the dates for your assignments.

Create assignment categories (optional)

  1. From the Assignment Folders page, click New Assignment Folder.
  2. On the New Folder page, click the New Category link beside the Category field.
  3. Enter a Name for the category.
  4. Click Save.
  5. Do one of the following after saving the category:
    • Click the New Category link again to create another category.
    • Fill in the New Folder page to create a new assignment folder inside the category.
    • Click Close to return to the main Assignment folders page.

Set availability dates

  1. Click the Restrictions tab.
  2. Select the appropriate Availability:
    • Has Start Date: use this option if you do not want students to access a folder before the specified date.
    • Has Due Date: use this option to set the actual due date of the assignment.
    • Has End Date: use this option if you want to stop students from submitting  assignments after a due date.
  3. Click Save and Close.

Edit an assignment folder

  1. From the Assignment Folders page, click Edit Assignment folder from the context menu of the assignment you wish to edit.
  2. Update the Properties, Restrictions, or Objectives tab, as desired.
  3. Click Save.

Edit multiple assignments folders

  1. From the Assignment Folders page, select the assignments folders you want to edit.
  2. Click the Bulk Edit button at the top or bottom of the page.
  3. Update the appropriate fields.
  4. Click Save.

Add special access permissions

Special access permissions allow you to develop learning engagement strategies, particularly when dealing with students with special consideration circumstances. You can set different availability dates and times for special cases. For example, you could extend the deadline for users who require additional assistance or who are submitting work beyond the original scope of the assignment. You can also add special access after a folder’s end date has passed for students who have a legitimate reason for missing the deadline or for students that may need to submit additional material, such as planning notes or a bibliography.

  1. On the Restrictions tab, select either:
    • Allow normal submission within the overall availability dates for this folder AND allow users with special access to submit as per their individual dates.
    • Only allow users with special access to see this folder.
  2. Click the Add Users to Special Access button.
  3. Select Date Availability you want for the special access students.
  4. Use the View By and Search For options to locate the students you want to give special access.
  5. Select the boxes beside the appropriate students’ names in the grid.
  6. Click Save.
  7. Once you have added special access permissions for students they are listed in the Special Access section. You can edit or delete students’ special access by clicking the Edit or Delete icons beside their names.
  8. Click Save and Close.

View submitted files

The Assignment Folders page provides a summary of the Total Files, Unread Files, and Flagged Files within each folder. To view the files, including when they were submitted, use the Folder Submissions page.

  1. To view files from the Folder Submissions page, click the title of the folder you want to view submissions for.
  2. Select either the Users tab or Files tab depending on whether you want to view and search submissions by user or file name.
  3. Enter search criteria in the Search For field to narrow the list of submissions.
  4. Click Show Search Options to refine your search.

Track submissions

  1. From the Assignment Folders page, click on the title of the folder.
  2. Click on Submission Log.

The Submission Log can be filtered to determine if and when a student submitted a file, and whether the Unit Chair deleted the submission. If a submission was accidentally deleted, the Unit Chair can restore it from this view.

Email students who have not submitted

  1. From the Assignment Folders page, click on the title of the folder.
  2. Click Email Users Without Submissions or Email Groups Without Submissions on the action bar.
  3. Type your message in the Compose New Message pop-up. The email addresses of the selected students populate automatically in the BCC field of the message. (This ensures that each student does not know which other students may be receiving the reminder message.)
  4. Click Send.
    Note: If any member of a group submits an assignment to a group assignment folder, no one in that group is emailed when Email Groups Without Submissions is selected.

Download student submissions

  1. From the Assignment Folders page, click on the title of the folder.
  2. Do one of the following:
    • On the Users tab, select the students or groups you want to download assignments for.
    • On the Files tab, select the files you want to download.
  3. Click the Download icon.
  4. Click the name of the zip file that is created.
  5. Use your browser’s save dialog to save the file to the appropriate location.
    Note: Files are renamed to include the student’s or group’s name and submission time when you download them. Downloading assignments changes their status to read.

Set submissions as read or unread

  1. From the Folder Submissions page, click on the title of folder you would like to set.
  2. Select the files you want to mark as read or unread, and click the Display Unread for selected students as unread or Display Read for selected students as read icons at the top or bottom of the list.

Note: When you open or download a file it is automatically marked as read.

Leave feedback and grading submissions

The Leave Feedback page allows you to leave students’ feedback on their assignments and or learning engagement. You can also input a grade for assignments linked to a grade item and select a rubric level for assignments linked to an activity. Text you enter into the text box will also appear in the students’ view of the grades.

  1. From the Folder Submissions page, click on the title of folder you would like to grade.
  2. Click the Leave Feedback link beside the name of the student you want to leave feedback for.
  3. Carefully read through the student’s work.
  4. If applicable, marking with rubrics.
    • Click Assess All Rubrics to mark assignments using rubrics.
    • From the pop-up, select the rubric levels.
    • When done, click Save and Record. The score will automatically transfer to Grade item.
  5. Enter the student’s score on the assignment, if applicable.
    Note:
    The grade score and comments will transfer to the Grades tool, providing there is a grade item associated to the assignment.
  6. Enter Feedback in the textbox.
  7. You can also attach any files you want to associate with the feedback.
    Note:
    If you want to put feedback directly on the student’s file, download it, add the feedback and save it. Then, attach the copy of a student’s assignment with the feedback for the student to review.
  8. You can also record your feedback using Record Audio or Record Video, see below steps.
  9. Click either Save Draft to release results to students in the future or Publish to release the results instantly. See below on how to publish feedback to students at once.
    Note: If you accidentally click Publish rather than Save Draft, click on Retract to revert to draft.

Audio recording:

  1. To record audio, click on Record Audio.
  2. Click Allow to allow they system to access your microphone.
  3. Click on New Recording to record your audio. You can record up to 3 minutes of audio.
  4. Click Stop Recording when you finish recording.
  5. The system will playback your audio.
  6. If you want to re-record, click New Recording.
  7. If you are satisfied with your recording, click Add.
  8. You will be prompted to enter a Title and a Description.
  9. Click on Add.

Video recording:

  1. To record video, click on Record Video.
  2. Click Allow to allow the system to access your camera and microphone.
  3. Click on New Recording to record your video. You can record up to 3 minutes of video.
  4. Click Stop Recording when you finish recording.
  5. The system will playback your video.
  6. If you want to re-record, click New Recording.
  7. If you are satisfied with your recording, click Add.
  8. You will be prompted to enter a Title and a Description.
  9. Click on Add.

Release grades to students

The Publish Feedback button allow you to release assignment grades and feedback to students at once.

  1. From the Folder Submissions page, click on the title of folder you would like to release grade.
  2. Tick the box of Select all rows or individually select all the students whose results you wish to release.
  3. Click on Publish Feedback.
    Note: Ensure that the Grade Item of the assignment is visible to students from Grades.
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